Important information for participants

1.1 Main Program

On our website you find the current program including presenters, topics and the agenda continuously updated.

Please note that the time information in the program corresponds to the Central European Summer Time (CEST). Please check your time zone on https://www.timeanddate.com/, so that you can participate live. i.e. 6am San Francisco, 9am New York, 10am São Paulo, 2pm London, 3pm Berlin, 4pm Mombasa, 9pm Shanghai / Singapore / Hong Kong, 11pm Sydney.

You will receive the access link (Zoom) to the conference in an automated confirmation email immediately after you have registered. If you do not receive this confirmation email despite registering, please check your spam or write to Symposium@phzg.ch.

1.2 Break Program

WELS online conferences offers various cultural and musical performances in the breaks.

1.3 Digital-bookshelf

At our digital bookshelf you will find interesting English and German-language literature on the topics of WELS online conferences. Clicking on the cover photos on this site will take you to more detailed book descriptions.

2.1 Access to the conference

The technology we use is Zoom. There will be one main access link for the whole conference. With this link, you will get to the Plenary. For roundtables and group channels, we will use the function of “Breakout Sessions” in Zoom.

You will receive the access link (Zoom) to the conference in an automated confirmation email immediately after you have registered. If you do not receive this confirmation email despite registering, please check your spam or write to Symposium@phzg.ch.

Please note that with the participation at the WELS online conference you confirm the following:

  • I am aware that the name / photo I use to access the conference will be seen by all participants. (If you do not want your name to be visible, please use a nickname.)
  • I am aware, that when I turn on the camera or microphone and/or ask questions during the conference, I am visible and audible for all participants and will be recorded.
  • I am aware that photos and videos are taken during the conference.

Please contact us if you have any questions or you do not agree with the above at Symposium@phzg.ch.

IMPORTANT: We recommend to use the Zoom app. If you do so, please update before the conference
to ensure that all functions are available.

Here you can download the zoom app by choosing the first option (Client): https://zoom.us/download

Here you can update zoom: https://support.zoom.us/hc/de/articles/201362233-Das-neueste- Zoom-Update-herunterladen

2.2 Technical Support

If you have problems dialing into the conference or something suddenly goes wrong during the conference, our technical support is at your disposal. Please write an Email to Symposium@phzg.ch.

Here are a few general tips that might help with technical issues:

Before the conference

  • If you are using the zoom app, check if you have got the latest version
  • If you are using zoom via browser, try to open the conference link with another browser

During the conference

  • Leave the conference and re-enter. If you are removed during breakout sessions, you will first have to go to the plenary and then enter the corresponding session.
  • Restart your device

If you need technical support in the plenary channel please chat with the yellow profile with WELS-Logo (@Support) and in the group channel please ask the chair.

3.1 Privacy

When you have registered for the conference, you have accepted our conditions of participation. Please find the Zoom privacy statement on the following website: https://zoom.us/privacy. We ask you to take note of this. If you have any questions, please do not hesitate to contact us Symposium@phzg.ch. To protect your data, please note the following:

  • Other participants are visible as participants. You can give yourself a name when dialing in. If you do not want to enter your real name, you can also enter a «nickname».
  • The conference is recorded. Please note that if you answer during the conference, you will be heard / seen.
  • You can decide for yourself whether you want to turn on the camera or not.

3.2 Rules for online conferences

  • “Check in” a few minutes earlier before the conference starts. So, you can make sure that everything works for you and we all still have time to react. That also helps us to start the conference on time.
  • Use of headset is recommended.
  • We also recommend to use the gallery or speaker view.
  • Please be sure, that your microphone is off when you are not speaking. This way, background noise can be avoided.
  • If you would like to contribute or ask a question, use the feature «raise your hand» or the «Q&A» or simply the chat.
  • If you have any questions, please name the person to whom the question is addressed. So it is clear who should return from silent mode.
  • There may be delays in the voice transmission. Please have a little patience and allow a second to pass to realize that the other person has spoken. Do not react too quickly here.
  • If you need technical support in the plenary channel please chat with the yellow profile with WELS-Logo (@Support) and in the group channel please ask the chair.

We would like to make you all visible to others in some way. We encourage as many participants as possible to make themselves visible by video or photo. You can upload a portrait photo in your zoom app or zoom login if you have registered with zoom.

The symposium aims to support the participants to exchange knowledge with national and international experts, to help participants make new contacts and cultivate existing contacts and professional relationships. The core idea of WELS is to share ideas, knowledge, and experiences. Therefore, we offer the following options beside the fixed program of WELS:

Meet and Greet in a virtual apéro after the official program of the conference. This channel in wonder.me is a creative room for open discussions and shared work on a common topic: XXX

Join the virtual marketplace of Yammer (Microsoft) and get in touch with other WELS participants between the conferences via www.Yammer.com/EduLead.

After WELS online conference, we will ask you to take part in an evaluation of the conference. This gives us the opportunity to develop and optimize the online format.

If you have any questions or comments, please feel free to contact us: Symposium@phzg.ch.

6.1 List of participants

In the aftermath of the conference, a list of participants will be shared to participants only.

6.2 Recording

For participants only, the recordings of the presentations of the conference will be available after the conference. The recordings are only an information and meant for repeated listening for participants. It is not allowed to share any content of the recording. 

Access to the recordings will be sent after the conference to participants only.

6.3 Confirmation of participation

We will send a confirmation of participation after the conference to all participants.

During WELS we will post impressions from the sessions via our social media channels to raise interesting discussions, further connect participants and present WELS to a broader audience:

using the hashtags #WELSEduLead, #EduLead, #HuberEduLead and add @EduLead and @HuberEduLead.

We would appreciate your support of our social media work by liking or commenting our posts with some words of approval for the conference (e.g. comment, short statement, message, question). If you like to create your own posts and use our hashtags in them for us to be able to share and comment them, that would be most welcome, too. Thank you for your support!

8.1 Zoom

The technology we use is Zoom for interactive conferencing.
In order to participate in the conference via link, you need a working WLAN / internet connection. You can participate using a desktop computer, laptop or mobile device. With a second device (e.g. desktop computer + laptop, mobile device or 2 screens) participating in the conference is even more convenient.

You haven’t used Zoom before and want to test it? Please, let us know: Symposium@phzg.ch.

Tutorials you will find here: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-video-tutorials

Maybe the host will ask you to switch on your camera for a statement for example.

8.2 Wonder.Me

In addition to zoom, we use Wonder.Me (for Meet and Greet and partly for discussion forums). Please find below a short tutorial about Wonder.Me and some tips.

Tutorial: https://www.youtube.com/watch?v=lECURu_W16A&t=3s

Tips:

  • Supported devices: PC, Laptop, tablets, no smartphones
  • Browser: Optimized for Google Chrome and Microsoft Edge.
  • Tip 1: Update your browsers before the event; this will help avoid technical issues when the event is live.
  • Tip 2: Wonder.Me can be accessed without a camera. However, you will need a microphone.
  • Tip 3: to change from zoom to Wonder.Me, please switch off your camera and microphone in zoom so that it works smoothly in Wonder.Me.

8.3 Yammer

Join the virtual marketplace of Yammer (Microsoft) and get in touch with other WELS participants via www.yammer.com/edulead.

You will also receive an invitation via email. With this invitation you can register with your name and your email address. If you need help with your registration, please have a look at this quick guide to use Yammer: https://www.youtube.com/watch?v=sOAJ60rbsuw.

© 2024 Prof. Dr. Stephan Gerhard Huber